Managing Access to Privileged Information: The Best Practices
These days, security concerns and increased user mobility requires a new approach to identity and access management (IAM). Many organisations keep on track of their privileged online activity to reduce the possibility of data theft and leakage. There are some things IT departments can do to manage privileged accounts and secure company data.
Here are the best practices in terms of privileged access management:
Conducting a Full Audit of All Privileged Accounts
Every account holder must be fully vetted when brought on board. Organisations must perform a full audit of their privileged accounts and make sure such accounts are accessed only by authorised account holders. Unused accounts or those assigned to previous staff must be closed or reassigned.
Prohibiting Password Sharing
When briefing new employees on their privileged accounts, they need to be informed about the importance of not sharing their passwords with anyone inside or outside the company. However, sometimes password sharing can take place when an employee takes a leave of absence. They may share passwords so that important information can be accessed by those in the office to complete their tasks. If passwords have been shared, make sure to reset them and re-educate the employees about password security.
Reduce Access to Privileged Information
Some of your employees may not need privileged access. Cleaning up your list of users who have access to privileged data will help ensure data security and reduces the workload of your security team. Keeping track of those who still have access will take less time and let other tasks be done.
Controlling the Use of Privileged Accounts
It’s important to monitor privileged accounts activity and access, regardless of the users’ level in the company. Also, upper-level executives and lower-level team members must be monitored to tighten information security. The processes followed to assign privileged access to account holders must be reviewed and tightened up. Review the records kept on privileged account holders and make sure they are complete and up-to-date.
Allowing Just Temporary Privileges
Giving users permanent access privileges to certain accounts may be the easiest way to keep them from constantly requesting access to data. But, this approach makes data vulnerable to breaches or mishaps. Allowing temporary access to privileged data for some team members helps in tightening down on the possibility of data compromise. Just ensure you have a record of the employees you give temporary access to and when you grant and remove the access.